Change Orders Get Lost When There Is No Tracking System
Contractors lose money when change orders are scattered across texts, notes, emails, photos, invoices, and memory. Without a tracking system, it is hard to know what was drafted, sent, approved, unpaid, or missed.
Drafts get forgotten
Sent change orders need follow-up
Verbal approvals are not tracked
Unpaid change orders stay open
Weak documentation slows approval
Money at risk is hard to see
Track the Full Change Order Recovery Workflow
Doxlair gives contractors a connected system to capture opportunities, draft change orders, track status, score documentation, identify weak areas, and organize follow-up — so nothing falls through the cracks.
Capture change order opportunities
Log field changes and extra work before they are forgotten.
Draft change orders
Turn captured details into organized change order documentation.
Track status
See what is drafted, sent, approved, unpaid, or recovered across projects.
Score documentation strength
Doxlair scores each change order and shows weak areas before sending.
Identify weak areas
See exactly what is missing — scope, dates, cost, schedule impact.
Track unpaid items
Keep visibility on change orders that still need payment or follow-up.
Review money at risk
Know how much extra work is undocumented, pending, or at risk of being lost.
Organize follow-up
Keep a clear record of what was sent, when, and what still needs a response.
From Field Change to Money Recovery
Doxlair tracks each change order across the full recovery workflow — from the moment a field change is captured to the moment the money is recovered.
Opportunity
Field change or extra work identified and logged.
Draft
Change order details captured and organized.
Needs Documentation
Weak areas identified — ready to strengthen.
Ready to Send
Documentation scored and approved for submission.
Sent
Change order submitted for owner or GC review.
Approved
Change order accepted and on record.
Unpaid
Approved but payment not yet received — follow-up needed.
Recovered
Extra work documented, approved, and paid.
Tracking Is Stronger When You Know What Is Weak
Doxlair scores each change order and shows weak documentation areas so contractors can improve the change order before sending, resending, or following up. Better documentation makes the entire tracking and recovery workflow more effective.
Also see: missed change orders · unpaid change orders · change order template