Recover the Change Order Money
You're Already Missing
Doxlair helps contractors turn project changes, field notes, scope gaps, and owner requests into organized change order documentation — before money gets missed.
Free trial includes 1 project and 1 change order. No credit card required. Upgrade only when you need more.
Restaurant Buildout — Sample Project
Client: Sample Client · Downtown District
1 change order pending documentation — Review now
Keep project records in one place
See How Doxlair Helps Recover Missed Change Order Money
Watch how a field change becomes organized change order documentation before the money gets missed.
Most contractors don't lose money because they did bad work. They lose money because the change was not documented clearly.
A client asks for extra work. A hidden condition is discovered. A material needs to be changed. A crew makes an extra trip. Someone approves something verbally. The details end up scattered across texts, photos, notes, and memory.
By the time it reaches the office, the change order is late, incomplete, disputed, or never billed at all.
One missed change order can cost more than several months of software.
A single undocumented scope change — one extra trip, one hidden condition, one owner request handled verbally — can represent thousands of dollars. Doxlair exists to help you stop leaving that money on the table.
Doxlair is your Change Order Money Recovery System
Doxlair is built to help contractors capture the details behind project changes so they can create cleaner change order records, support billing, and reduce approval confusion.
It gives your team a simple place to organize the change, reason, notes, project details, and documentation before the money slips through the cracks.
Capture the Change
Document what changed, why it changed, and where it happened — before details scatter across messages and memory.
Organize the Details
Keep notes, descriptions, costs, and supporting information tied to the project record — not buried in your inbox.
Create a Cleaner CO Record
Turn scattered job details into a more professional change order workflow that clients can review and approve.
How Doxlair works
Create a project
Start with the job name, client, location, and basic project details.
Create a change order
Add the change description, reason, cost notes, and supporting details.
Keep the record organized
Use Doxlair to keep change order documentation connected to the project instead of scattered across messages and memory.
Upgrade when you need more
Your free trial includes 1 project and 1 change order. When you need more, upgrade and keep working.
Free trial · No credit card required
Built for contractors who need cleaner change order documentation
If your company performs work where scope changes, extra trips, owner requests, hidden conditions, or documentation issues affect your profit, Doxlair can help you create a cleaner record.
Built for change-heavy contractors
Doxlair helps contractors recover missed change order money by turning field notes, scope issues, and job details into organized documentation.
Use Doxlair when the job changes
Hidden Condition
You open a wall and find damaged framing, bad plumbing, mold, electrical issues, or other unexpected conditions.
Owner Request
The client asks for additional work outside the original scope.
Material Change
The specified material is unavailable, upgraded, or replaced.
Extra Trip
Your crew returns because something was not ready, accessible, or approved.
Scope Clarification
The client thought something was included, but it was not in the original agreement.
Delay or Access Issue
The job is slowed because the site was not ready, materials were missing, or another trade delayed the work.
See how Doxlair organizes change order documentation
Recent Projects
Restaurant Buildout
Sample Project · Downtown
1
Project
1
Change Order
$2,850
CO Value
Keep project records in one place
Restaurant Buildout
Sample Project
Create and manage project records
New Change Order
Title
Hidden Plumbing Condition
Reason
Existing drain line found collapsed
Type
T&M
Estimated Amount
$2,850
Capture the change clearly
CO-001 · Hidden Plumbing Condition
Restaurant Buildout — Sample Project
Description
Additional excavation and replacement piping required before rough-in can continue.
Track the change order record
Not another complicated PM tool. Just what you actually need.
Most project management software takes weeks to set up, requires a dedicated administrator, and ends up as another thing your team ignores. Doxlair is different — you can be up and running in minutes with no training required.
Field Notes
Log site conditions, crew details, and change triggers as they happen — timestamped and tied to the project.
Gantt Schedule
Drag-and-drop task scheduling with dependencies. Simple enough that your PM will actually use it.
Photo Evidence
Attach photos directly to change orders and field notes so the documentation tells the whole story.
AI CO Detection
Doxlair scans your field notes daily and flags potential change order opportunities before they disappear.
Daily Interview SMS
Automatically text the assigned Project Manager a secure Daily Interview link on project workdays so field details are captured before they are forgotten.
Team & Roles
Invite your office team, project managers, and field crew. Everyone sees what they need and nothing they don't.
Audit Trail
Every approval, edit, and status change is logged automatically — building a timestamped record with no extra work.
A Gantt chart your crew will actually use
Other PM tools give you a 50-column spreadsheet in Gantt form. Doxlair gives you a clean, drag-and-drop timeline built for construction teams — not software engineers.
- Add tasks and milestones in seconds
- Drag to reschedule without breaking the plan
- Assign tasks to vendors, subs, or crew members
- Export to PDF or CSV for client meetings
Drag-and-drop Gantt — no training required
Found collapsed drain line beneath slab — not visible until demo. Photos attached.
Owner requested additional outlet on east wall near future equipment pad.
Material delivery confirmed. Drywall staged on site, crew ready for tomorrow.
Timestamped notes that become CO documentation
Your field notes don't have to stay in your pocket
Log what's happening on site — conditions, crew notes, client requests, discoveries. Doxlair timestamps them, ties them to the project, and lets the AI flag which ones look like change order opportunities.
- Log notes from the field or the office
- Flag notes with CO potential for follow-up
- AI scans notes daily and surfaces opportunities automatically
- Convert notes into a CO scope narrative in one click
The right people see the right things
Invite your whole team without worrying about who can see or change what. Doxlair's role system is built around how construction companies actually work — not how a software company thinks they should work.
James Rivera
Sara Nguyen
Mike Torres
Client Contact
Four roles — no complicated permission grids
Start free. Upgrade when Doxlair helps you recover more.
Your free trial gives you 1 project and 1 change order. When you need more capacity, choose the plan that fits your company.
Trial
Test Doxlair on one real project.
- 1 project total
- 1 change order total
- Upgrade to continue
- PDF generation
- Photo evidence uploads
- Field notes & milestones
- Project scheduling (Gantt)
- Daily Interview SMS workflow
Foundation
Start organizing change orders consistently.
- 3 active projects
- 3 COs per project
- T&M & Unit Price COs
- Financial intelligence
- Email-link approval workflow
- Client signature page
- AI CO opportunity detection
- Daily Interview SMS workflow
- AI scope narrative drafting
- Audit trail & event history
- Email support
All paid plans start with the free trial. Upgrade only when you're ready.